ACElet   Tutorial: Manage tournament on the day of play

Tutorial: Manage tournament on the day of play

This is an advanced topic about automatic tournament management (automatic court and match-queue management).
Let's use a live testing tournament to demonstrate the procedure.
The system automatically manages courts and match-queue.

1. Go to My Acelet from the navigation menu


2. On My Acelet page


Select Create then Test tournament.

3. Create test tournament page appears


Select Draw for repeated reading
Select Create Test Tournament for on the day of play button.
Click on Help button if you need more information.

4. The Successful page appears


Click on Continue to close it.

5. Created test tournament Test appears


This test tournament is filled enough data that it is ready for this tour.

6. Test tournament page appears


Click page menu then click Queue runtime.

7. Queue runtime page appears


This is the 'control panel' of the tournament. It is the most important page for the tournament on the day of play.
There is one queue of matches for each facility. We have one facility (My facility) shown on the top line.
Let's click Start queue button to start the queue. Actually, you can Start queue on the day before if you want.

8. Start queue page appears


This page actually is a confirmation page. It lists all adopted events for your convenience. Let's click on Start queue button.

9. Queue has started


Now we can see the match queue. Each line of the table is a queuer.

There is a horizontal menu bar. The selected menu item of the menu bar is Going. So this is the 'Going' view, the matches (queuers) we see have assigned courts. We have three courts for My facility. All of three courts are occupied.
Let's click on Waiting menu item in the menu bar to see 'Waiting' view.

10. 'Waiting' view


The matches we see now are waiting for courts.
Please remember the first match in waiting list is Gonzalez,James - Harris,Michael . We will mention it later in this tutorial trail.

11. Back to 'Going' view

Let's click on Going menu on the horizontal menu bar to go back to 'Going' view of Queue runtime.

Now let's click on the first match.

12. Match/game page

The game page appears:

Let's click on Referee button.

13. Assign referee

page appears.

Let's check the first one and click on Assign selected button.

A confirmation page appears. Just confirm it by clicking on Assign selected button.
An information page appears indicating the referee was assigned.

14. Back to game page

We come back to game page. The newly assigned referee is shown.

Let's click on Close button to go back to Queue runtime page.

15. Queue runtime page appears again


We can see the referee name on the first line.
Assign referee (optional) is the only thing that the manager needs to do to start the match.

When a court is assigned, all players of this match will get a notification email. They need to report to the control panel (or to the assigned court, as the tournament's choice). The manager assigns a referee (optional), players go to the assigned court. If no assigned referee, the players will assume the duty of referee.

Let's follow the players to see how the match proceeds. This is not the manager's duty, but for this tutorial, we need to know what is happening. Please remember that the first queuer is a match Brown,Helen - Davis,Lucy .

Please click on Close button to go back to tournament page.

16. Go to Court runtime page


Then click on page menu and select Court runtime.